Personal Assistant – Finance & Trading


Our client is a leading financial organisation located in the heart of the city. The company has their HQ office located in London and other offices operating in New York and Singapore. The office culture is friendly, collaborative, hardworking and dynamic and excellent performance is rewarded!

We are looking for a Team PA to support a Managing Director in the front office business and one of the front office teams with general administration duties. You will also manage reception duties including meeting and greeting visitors, taking calls and managing supplier relationships.

What’s on offer

  • £32,000 – £35,000 starting salary
  • Start date ASAP
  • 25 days’ holiday
  • Private healthcare cover
  • Pension Contribution
  • Discretionary bonus
  • Season Ticket Loan

Team PA Role & Daily Responsibilities

Team PA Support

  • Assist team with the completion of all forms including holiday, special leave and government officials
  • Arrange meetings, agenda compilation /distribution and binding of documents.
  • Design/production of presentations, including complex Word documents and Excel spreadsheets
  • Complex business travel arrangements including visa applications and hotel bookings
  • Provide concierge services to the wider team including ad hoc requests
  • Event organisation, assisting with staff and customer events and annual Christmas party
  • Work with other Team PA to manage meeting room booking system
  • Arrange catering with the on-site Chef for meetings and client entertainment bookings
  • Financial administration including expense processing

HR & General Services Support

  • Manage the main reception and visitor records
  • Liaise with building management, reception and cleaners as required
  • Manage the office switchboard
  • Assist with general stationery stocks and ordering, including business cards
  • Assist with the arrangement and follow up of couriers, special delivery and postal services – incoming and outgoing, domestic and international
  • Manage administration supplier contracts and relationships
  • Compile records of all instruction manuals, guarantees, safety notices, for equipment and goods purchased.

The Ideal Candidate

  • Proactive, personable and self-motivated
  • Advanced skills using Microsoft Office Suite
  • Excellent attention to detail
  • Able to work discreetly and to strict deadlines
  • Excellent organisational skills; able to work with minimum supervision, be focused and reliable
  • Experience in organising complex business travel arrangements
  • Experience in preparing meeting agenda and organising documents